Pay Type needs changed

Solomon 6.5

We currently ran payroll for our entire company.  During this process we 
found that one of our employees was set up with the wrong employee pay type.  
So, to correct temporarily we corrected the timecard associated with this 
transaction then we modified the Salary rate then re-calculated.  Now we want 
to change the pay type for thie employee to the correct one before next pay 
period.  

We get the system message 6950 when trying to change the employee type.  

I found an unpaid timesheet in the database for this employee.  The amount 
is zero but we are unsure how to either pay this zero batch or delete it out 
of the PRTRAN table.  

Hi,
I'm not sure if you can process a $0 payroll check.  However, the following 
might work.

Try calculating, then changing the Review/Edit Check screen to reflect a net 
check of $.01.  Print and keep the check.  This will clear out your unpaid 
timesheet.  You can always adjust the next check down by a penny once you 
have changed the pay type and continued with regular payroll.
-- 
Laura Barber


"Justin Jones" wrote:

> Solomon 6.5
> 
> We currently ran payroll for our entire company.  During this process we 
> found that one of our employees was set up with the wrong employee pay
type.  
> So, to correct temporarily we corrected the timecard associated with this 
> transaction then we modified the Salary rate then re-calculated.  Now we
want 
> to change the pay type for thie employee to the correct one before next pay

> period.  
> 
> We get the system message 6950 when trying to change the employee type.  
> 
> I found an unpaid timesheet in the database for this employee.  The amount

> is zero but we are unsure how to either pay this zero batch or delete it
out 
> of the PRTRAN table.  
> 

Thanks for your suggestion. 

 I ran a test of this through our test database and it looks like it will 
work to change the pay type.  I was wondering though what the best way would 
be to get a net check of .01.  We wouldn't want all of the other deductions 
(ex. Fed1,Fed2, and state deductions) to be reflected because of this batch.  
Do we just uncheck the deductions for this employee and add our own test 
deduction to be added to.  Or should I just delete this batch in the SQL 
tables to make it easier?

"Laura Barber" wrote:

> Hi,
> I'm not sure if you can process a $0 payroll check.  However, the following

> might work.
> 
> Try calculating, then changing the Review/Edit Check screen to reflect a
net 
> check of $.01.  Print and keep the check.  This will clear out your unpaid

> timesheet.  You can always adjust the next check down by a penny once you 
> have changed the pay type and continued with regular payroll.
> -- 
> Laura Barber
> 
> 
> "Justin Jones" wrote:
> 
> > Solomon 6.5
> > 
> > We currently ran payroll for our entire company.  During this process
we 
> > found that one of our employees was set up with the wrong employee pay
type.  
> > So, to correct temporarily we corrected the timecard associated with
this 
> > transaction then we modified the Salary rate then re-calculated.  Now
we want 
> > to change the pay type for thie employee to the correct one before
next pay 
> > period.  
> > 
> > We get the system message 6950 when trying to change the employee
type.  
> > 
> > I found an unpaid timesheet in the database for this employee.  The
amount 
> > is zero but we are unsure how to either pay this zero batch or delete
it out 
> > of the PRTRAN table.  
> > 

Hi,
I would just zero out everything in Review-Edit Check after calculating and 
before printing the check, except leave the check net amount at least $.01.  
Keep in mind no matter what the actual net amount is, you can always void the 
check after the fact, or adjust the next check down by the same amount in the 
same manner.
-- 
Laura Barber


"Justin Jones" wrote:

> Thanks for your suggestion. 
> 
>  I ran a test of this through our test database and it looks like it will 
> work to change the pay type.  I was wondering though what the best way
would 
> be to get a net check of .01.  We wouldn't want all of the other deductions

> (ex. Fed1,Fed2, and state deductions) to be reflected because of this
batch.  
> Do we just uncheck the deductions for this employee and add our own test 
> deduction to be added to.  Or should I just delete this batch in the SQL 
> tables to make it easier?
> 
> "Laura Barber" wrote:
> 
> > Hi,
> > I'm not sure if you can process a $0 payroll check.  However, the
following 
> > might work.
> > 
> > Try calculating, then changing the Review/Edit Check screen to reflect
a net 
> > check of $.01.  Print and keep the check.  This will clear out your
unpaid 
> > timesheet.  You can always adjust the next check down by a penny once
you 
> > have changed the pay type and continued with regular payroll.
> > -- 
> > Laura Barber
> > 
> > 
> > "Justin Jones" wrote:
> > 
> > > Solomon 6.5
> > > 
> > > We currently ran payroll for our entire company.  During this
process we 
> > > found that one of our employees was set up with the wrong
employee pay type.  
> > > So, to correct temporarily we corrected the timecard associated
with this 
> > > transaction then we modified the Salary rate then re-calculated. 
Now we want 
> > > to change the pay type for thie employee to the correct one
before next pay 
> > > period.  
> > > 
> > > We get the system message 6950 when trying to change the employee
type.  
> > > 
> > > I found an unpaid timesheet in the database for this employee. 
The amount 
> > > is zero but we are unsure how to either pay this zero batch or
delete it out 
> > > of the PRTRAN table.  
> > > 

I can process the check as a .01 net.  But, The only way I can do it is by 
adding all of the amount minus .01 to a deduction.  The rest of the boxes are 
greyed out and won't let me enter in them.  So I did this and processed the 
check in our test system.  I can then change the status of the employee.  
But, in the Pay module under void check I can't find a check for .01 to void. 
 I have the check printed out to a file so I know it went through as a .01 
net check amount.  I don't know if I'm in the wrong module to void this 
check. 

"Laura Barber" wrote:

> Hi,
> I would just zero out everything in Review-Edit Check after calculating and

> before printing the check, except leave the check net amount at least $.01.
 
> Keep in mind no matter what the actual net amount is, you can always void
the 
> check after the fact, or adjust the next check down by the same amount in
the 
> same manner.
> -- 
> Laura Barber
> 
> 
> "Justin Jones" wrote:
> 
> > Thanks for your suggestion. 
> > 
> >  I ran a test of this through our test database and it looks like it
will 
> > work to change the pay type.  I was wondering though what the best way
would 
> > be to get a net check of .01.  We wouldn't want all of the other
deductions 
> > (ex. Fed1,Fed2, and state deductions) to be reflected because of this
batch.  
> > Do we just uncheck the deductions for this employee and add our own
test 
> > deduction to be added to.  Or should I just delete this batch in the
SQL 
> > tables to make it easier?
> > 
> > "Laura Barber" wrote:
> > 
> > > Hi,
> > > I'm not sure if you can process a $0 payroll check.  However, the
following 
> > > might work.
> > > 
> > > Try calculating, then changing the Review/Edit Check screen to
reflect a net 
> > > check of $.01.  Print and keep the check.  This will clear out
your unpaid 
> > > timesheet.  You can always adjust the next check down by a penny
once you 
> > > have changed the pay type and continued with regular payroll.
> > > -- 
> > > Laura Barber
> > > 
> > > 
> > > "Justin Jones" wrote:
> > > 
> > > > Solomon 6.5
> > > > 
> > > > We currently ran payroll for our entire company.  During
this process we 
> > > > found that one of our employees was set up with the wrong
employee pay type.  
> > > > So, to correct temporarily we corrected the timecard
associated with this 
> > > > transaction then we modified the Salary rate then
re-calculated.  Now we want 
> > > > to change the pay type for thie employee to the correct one
before next pay 
> > > > period.  
> > > > 
> > > > We get the system message 6950 when trying to change the
employee type.  
> > > > 
> > > > I found an unpaid timesheet in the database for this
employee.  The amount 
> > > > is zero but we are unsure how to either pay this zero batch
or delete it out 
> > > > of the PRTRAN table.  
> > > >